WORK FOR US

Executive Assistant

Position Filled – No Agencies Please

About us
Glass Futures Ltd is a not-for-profit research and technology organisation, supported by
multi-national brands and global companies in carrying out collaborative cutting-edge
research in glass manufacturing, sustainability, and environmentally friendly projects, made
possible by a significant private and public sector investment of over £50m+ over the
coming years.


Our Centre of Excellence in St Helen’s will provide global support and expertise to
organisations in their sustainability journey, demonstrate disruptive technologies and
generate innovative ideas that will have an impact all the way through the glass supply chain
to the consumer.


Our Vision
To accelerate collaboration across the global glass supply chain to deliver a sustainable
world.


About our Opportunity
We have a fantastic opportunity for a progressive and experienced Executive Assistant to join
our diverse team of thought leaders, supporting multiple senior leaders including the CEO to
manage their diverse everyday business demands.


As our Exec Assistant you will offer diary, administrative and organisational support, together
with back-office management duties and you will be the first line of contact for multiple
Senior Leaders, whilst being an ambassador for Glass Futures within our wider team.


This role would suit an individual that already has experience as a PA / Executive Assistant
working with personnel up to board level. You will be someone who possesses the ability to
work autonomously, someone who is innovative, creative, and keen to develop, progress and
grow professionally within an expanding organisation. As part of the Glass Futures team our
Executive Assistant will have the opportunity to manage their own diary and must be looking
for an interesting, new challenge and be willing to grow professionally within the
organisation.


The successful candidate has the unrivalled opportunity to work alongside leading experts
from the glass and digital technologies sectors. We are open to hearing from candidates
across a wide scope of experience, who possess the right qualifications, skillset, and core
values to become part of our team.


Core Responsibilities
• Successfully co-ordinate and be responsible for the General Managers time:
proactively managing diary requirements, scheduling appointments, meeting
agendas, board report collation and staff updates etc.
• Email management and prioritising communications, together with managing
complaints and preparing formal letters where required.
• Full Administrative support to; filtering, prioritizing, re-routing, and responding
to queries in a timely and professional manner, both verbally and in writing.
• Organise a wide range of meetings and events at internal/external venues,
liaising with internal / external contacts as appropriate. Ensuring all deadlines are
met for key activities. Awareness of key stakeholders and prioritization of
meetings.
• Support the wider team and at times lead in the planning and coordination of
high-profile events
• Undertake a wide variety of administrative duties such as expense claims,
mileage submissions, travel itineraries, accommodation & flight bookings, and
events coordination etc.
• Support in compiling professional standard presentation materials and
documents in MS Office applications.
• Deal with incoming mail as appropriate and allocate items where possible. When
appropriate originate replies under own signature or prepare
drafts/documentation for signature.
• Be able to collate data from internal systems to create useful analysis reports
• Consistently be representative of the company’s core values, vision and mission.


Desirable Skills
• Confident in your own abilities with strong organisational skills & a prominent
level of attention to detail
• Excellent written and verbal communication skills with the ability to adapt to the
needs of your peers and stakeholders at all levels of organisations
• Ability to work confidently and competently both independently and as part of a
team, able to prioritise and manage deadlines
• Experience of supporting various teams in project activities
• Ability to build relationships and networks throughout the organisation
• Be a proactive person with the drive to succeed and show up without direct
supervision
• Absolute discretion, trust, and confidentiality in managing multiple stakeholders
with often sensitive work
• Committed to continued learning and professional development
• Confident in communicating with senior stakeholders on a global scale
• Adaptable and flexible in working hours and location as dictated by the global
footprint of the business
• Ability to work autonomously, make thoughtful, reactive, and proactive
decisions and recommendations in a professional and timely manner
• Computer and technology literate – Excellent knowledge of Outlook and
Microsoft packages
• Forward thinking and experienced at interpreting needs and requirement


Salary & Reward: £35k – £38k dependent on experience
Performance related Bonus Company contributory pension scheme – Full private health,
optical and dental care – Cycle to work Scheme – Support with Professional Membership and
professional training and development.


Working Hours: Full time, Mon- Fri with remote working


Location: Field based, home office


Holidays: 22 days holiday plus bank holidays


Next Steps: Please get in touch at careers@glass-futures.org to discover more about this
exciting role and for the unique opportunity to be a part of future innovation and change.
At Glass Futures we are all about people, we care about the wellbeing of our people, and we
value diversity and inclusion, seeking to create a supportive, dynamic environment where
talented and dedicated people can develop their career.


Inclusion and diversity are paramount to us here at Glass Futures – we passionately believe
that this culture nurtures stronger performances across the wider business. All our applicants
and employees are treated fairly and respectfully, regardless of any protected


characteristic/s. If you require assistance with regards to reasonable adjustments during your
application process with us, then please do not hesitate to contact us – we are committed to
providing the best possible candidate experience and will always be happy to help.